Proctoring Policy

Last Updated Date

The proctoring of examinations is a service offered by the library. The library will offer proctoring services based on the availability of personnel, facilities, and technology to do so.

Procedure

Proctoring is available only during the library’s open hours, when the staff member responsible for administering the exam is on duty. Arrangements must be made ahead of time, so that there is adequate time for delivery of the exam to the library.

The person taking the exam should contact the library to set up a time to take the exam, and should allow sufficient time to take the exam before the deadline established by the institution.

The student should make all arrangements with the institution giving the exam. This includes contacting the institution to make sure that the library staff person proctoring the exam meets the criteria set by the institution. Arrangements should be made for delivery of the exam. Library staff cannot make these arrangements for students.

A nonrefundable scheduling fee of $5.00 will be charged to set up a test time.

Exams may be written on paper or taken online. The library staff person will ensure that the person taking the exam meets its requirements, such as verifying ID and whether he or she has any accompanying materials.

Tests offered in a computer format must be compatible with the hardware and software available on the library workstations.

It will not be possible for the staff person to remain with the person taking the exam for the entire time. The proctor will check on the student periodically.

The person taking the exam, or the examining institution, must provide postage if the exam is to be returned by mail. The library staff person proctoring the exam will be responsible for mailing the completed exam back to the examining institution. The library cannot issue mailing receipts. The library is not responsible for completed tests once they leave the library’s possession and have been mailed back to the institution.

Library staff will determine whether they have the available resources to proctor an exam and may decline if they do not have the staff available or the exam does not meet the guidelines listed above.

Most colleges and universities also offer proctoring, and students may wish to consider contacting one of them for this service.

ADOPTED by the Wasco County Library Service District Board of Directors